A WBSO audit is conducted by the Netherlands Enterprise Agency (RVO) to verify the eligibility of your R&D activities and the accuracy of your claims. Audits can happen retroactively, meaning the RVO may review claims even after your R&D projects have been completed, making it crucial to maintain accurate records throughout the project lifecycle.
During a WBSO audit, auditors will evaluate the technical and financial aspects of your R&D projects. This includes examining project descriptions, timesheets, invoices, and other supporting documents. The goal is to ensure that your claimed activities and expenses meet the strict criteria set by the WBSO scheme. Auditors will look closely at the innovation aspects of the project, how R&D challenges were approached, and how funds were allocated to different R&D tasks.
Auditors may also conduct interviews with key personnel involved in the R&D projects to gain a deeper understanding of the work performed. It's important to be prepared to explain the technical challenges, methodologies, and innovations associated with your projects. Clear communication of your project’s impact and challenges can play a crucial role in a successful audit outcome.
Preparing for an audit means having all your documentation organized and easily accessible. This includes your hourly administration (updated within 10 business days) and detailed project administration. Ensure that your financial records, including invoices and cost documentation, align with WBSO's eligible cost requirements.